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CALL TO ORDER
Mayor Knight called to order the regular meeting of the Rutledge City Council. Council members Brenda Thompson, Bill Spann and James Bratcher were present as were members of the public. Chad Cook was absent.
ANNOUNCEMENTS
Mayor Knight advised the Council and the public that Council member James Bratcher could continue to serve out his term as a council member even though he qualified to run for mayor. Mayor Knight read from a memo sent from election superintendent Bobby Howington a paragraph from the Constitution.
“The office of any …elected official shall be declared vacant upon such elected official qualifying … for another state, county, or municipal elective office …if the term of office for which such official’s present term of office.” Ga. Const. art. II, § 2,
¶ V. In this case, the office of mayor does not begin “more than 30 days prior to the expiration of” The City Councilman’s “present term of office.” Therefore, he may continue to serve on the City Council through the end of his term.
Mayor Knight announced the election polling place, the 5K race for Trick or Trot on October 26th and the roads that would be blocked. He advised the Spooky Fall fest and Trunk or Treat would be on the 26th and for everybody bringing kids to please bring candy.
APPROVAL OF MINUTES
Brenda Thompson made motion to approve the minutes of the regular meeting dated September 16, 2013 as submitted. Bill Spann seconded, all voted in favor and motion carried.
Brenda Thompson made motion to approve the minutes of the special called meeting dated October 16, 2013 as submitted. Bill Spann seconded, all voted in favor and motion carried.
UPDATE ON FINAL LOST NEGOTIATION
Mayor Knight informed the council and the public that everything stayed the same as the previous Lost with Rutledge at 4%. James Bratcher asked if that was only until December 2014 or will it be up to the legislature. Andy Ainslie said we are waiting on new legislation and if that doesn’t work then there will be a good faith effort to come to an agreement and then if that don’t work it will be a decade.
UPDATE ON PARK ON FAIRPLAY
Mayor Knight advised that the tennis courts were almost finished and the paperwork was ready to sign for the remaining balance of the grant money to be paid.
RECREATION ALLOTMENT – ED HOGAN
Ed Hogan was present and stated he would like to table his request until next month. No motion was made.
APPROVALOF REVISED GMEBS LIFE & HEALTH PARTICIPATION AGREEMENT
Mayor Knight advised that the only change was the waiting period for the healthcare had been shortened. Brenda Thompson made motion to approve the change. James Bratcher seconded, all voted in favor and motion carried.
CONSIDERATION OF PURCHASE OF COPY MACHINE
Mayor Knight advised that the city was trying out a new copy machine. City Clerk Debbie Kilgore informed the council that the existing copy machine was obsolete and parts could no longer be obtained. James Bratcher made motion to approve the purchase of the copy machine for $2500.00 pending the trial period goes without problems. Brenda Thompson seconded, all voted in favor and motion carried.
REQUEST FOR PUBLIC BATHROOM EXPENDITURE
Mayor Knight thanked Frankie Beers for all the work and cleaning she had done to the bathroom. He said it looks better and cleaner than it ever has and we appreciate it. He said the floor, doors and windows need painting and with the council’s permission I would like to get that underway. The council agreed. James Bratcher asked about the hours of use. Frankie Beers said it is open from around 8:00 to 4:00, earlier when there is an event. She thanked the mayor for getting the one door painted and kick plate attached.
CDBG GRANT DEADLINE – LIFT STATIONS
Mayor Knight advised that the city applied for a CDBG grant in the past and the deadline for another one is in April and that everyone needs to keep that in mind. He stated that $2000.00 was spent to apply for the past CDBG grant.
APPROVAL TO REQUEST PROPOSALS FOR BAR SCREEN INSTALLATION
Mayor Knight advised that EPD had approved the design of the bar screen and we are ready to get it priced out and installed. He said we will be asking for RFP’s.
MUNICODE – NEW SERVICE ADDITION
Mayor Knight explained that Municipal Code had a new service where they could put our old ordinances on line. He said we have the books at City Hall. My opinion would be that it is not needed. The City Council agreed.
EXECUTIVE SESSION
Brenda Thompson made motion to exit regular session for the purpose of entering executive session to discuss litigation. Bill Spann seconded, all voted in favor and motion carried.
REGULAR SESSION
Brenda Thompson made motion to exit executive session and enter regular session. James Bratcher seconded, all voted in favor and motion carried.
James Bratcher made motion to accept the settlement offer from Electrical Service for Industry in the amount of $6000.00. Bill Spann seconded, all voted in favor and motion carried.
Brenda Thompson made motion to adjourn at 7:20. James Bratcher seconded, all voted in favor and motion carried.
MEETING ADJOURNED
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