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CALL TO ORDER
Mayor James Bratcher called to order the regular meeting of the Rutledge city council on the above date. Council members Brenda Thompson, Bruce Altznauer and Tim Smith were present. Chad Cook was not present at this time.
APPROVAL OF MINUTES
Brenda Thompson made motion to approve the minutes of the March 17, 2014 regular meeting minutes as submitted. Tim Smith seconded, all voted in favor and motion carried.
PAVING PROJECT BIDS
James Bratcher advised the council that three bids had been received for the paving on Fairplay Road and East Main Street as follows: Cecil Key Paving bid $74,893.47 for Fairplay Road and East Main Street $53,203.20. Pittman Construction bid $93,835.00 for East Main Street and $146,640.00 for Fairplay Road. A & B Contractors bid $26,740.00 for East Main Street and $65,020.00 for Fairplay Road. Bruce Altznauer questioned whether or not the bids were comparable and were they bidding on the same thing. He stated that for this amount of money we should study these. Commissioner Andy Ainsley stated we could also talk to the county about the paving. Bruce Altznauer made motion to table the bids until we can have another meeting. Tim Smith seconded, all voted in favor and motion carried.
SECOND READING OF ORDINANCE TO TEMPORARILY PROHIBIT ASSISTED LIVING FACILITIES
Brenda Thompson made motion to approve the second reading of the ordinance to temporarily prohibit all actions and permits related to assisted living facilities and personal care homes. Tim Smith seconded, all voted in favor and motion carried.
ORDINANCE AMENDMENT DISCUSSION – CHUCK JARRELL
Tara Cooner was present and addressed the council and advised them that due to the state updating the regulations regarding personal care homes they have submitted some suggestions for the definitions and regulations related to personal care homes for Rutledge. She advised the council to look over the information and if they agree then it will be put on the agenda to go before Planning and Zoning and then will come back to the council for final approval. Chad Cook entered the meeting at this time. Chuck Jarrell was also present and submitted a sample ordinance for review regarding tall grass. He said if they decided to adopt it they would have to have two public hearings and it would go in our regular code of ordinances.
STORM DRAIN ISSUES CENTENNIAL ROAD – JIM WALL
Not present.
FAIR UPDATE – MICHAEL HUGHES
Joellen Artz addressed the council and said that Dr. Hughes could not attend the meeting. She stated that the fair was going to be held Memorial Day weekend and just wanted to make sure that the city did all the usual prep work before the fair and that someone would be lined up to come in the day after the fair to clean up. She also stated that they would appreciate any volunteers. Mayor Bratcher informed her that the city would handle everything that they usually did.
PLAYGROUND EQUIPMENT – JAMIE KNIGHT
Jamie Knight addressed the council and presented a picture of playground equipment. The cost on this specific set is $18,543.00. She stated that her goal was to have playground equipment installed at the park on Fairplay. She said that everything over there was for older children and adults. There is nothing for the small children to do. She said we could start with a large piece and add to it. She said she received an email in regards to a grant being offered in the amount of $20,000.00 from Dr. Pepper. She said she had contacted the Morgan County Recreation department about donating money for equipment. Commissioner Ainsley was present and said he would check with the county. Mrs. Knight stated they were going to try and raise some of the money, apply for the grant and would ask that maybe the city could put $5,000.00 in a fund in the upcoming budget to hopefully dedicate to playground equipment.
MUSIC IN THE PARK & OTHER UPDATES
Molly Lesnikowski addressed the council and introduced Terry Martin. She said she lives in Rutledge now and was a music promoter and that they have an impressive lineup for 2014. She stated that the music program was very popular with the locals and had a very positive effect for Rutledge. She said they paid for some with fund raisers and the city had helped in the past. The total budget is $3,200.00 and any help from the city would be appreciated. She said the artists we have lined up have agreed to do this at a discounted rate. This will be great for Rutledge. Ed Hogan stated that this was part of a larger budget of $6,500.00 that he proposed last June and he was told that he would get the regular $2,000.00 and if anything special came up to come back and ask the council, he said this is the special project. Molly stated that Terry Martin would provide free marketing and on behalf of the merchants they were asking the City for $3,200.00 to help with performers. She said we only have $500.00 so far.
SPEED HUMP REQUEST – CHARLES ADKINS
Not present.
APPROVAL CITY CREDIT CARD
Debbie Kilgore advised the council that several years ago the city gave approval to get a credit card but we never completed the application process. We are asking for approval again so we can move forward with the application. She stated that it would list James Bratcher, Debbie Kilgore and Ouida Autry with a limit for spending of $1,000.00 each. Brenda Thompson made motion to approve the credit card application for the City of Rutledge with a spending limit of $1,000.00 each for James Bratcher, Debbie Kilgore and Ouida Autry. Chad Cook seconded, all voted in favor and motion carried.
SET BUDGET WORKSESSION DATE
Debbie Kilgore advised the council that a work session needed to be scheduled to work on budget figures. She asked if they could meet on May 13, 2014 at 6:30. The mayor and council all agreed on this date. Meeting is scheduled for May 13, 2014 at 6:30.
Brenda Thompson made motion to adjourn the meeting at 8:20. Tim Smith seconded, all voted in favor and motion carried.
MEETING ADJOURNED
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